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Start the letter by writing ”With reference to your letter dated - - - -.”

Did you just hear someone snoring? Yes, that is probably the guy reading this letter. Yawn.
Why start the letter in such a boring way? How about, ‘Thank you very much for writing to us’ and then continue the letter. We are so used to starting the letter with this line that we don’t even realize how redundant it is. And the person reading this letter has seen this sentence so many times that it makes no impression whatsoever. Trust me, the next time you write a business letter, drop this line.
Addressing the letter to Dear Sir/Madam
This salutation is used by people who are not sure who exactly they are writing to, and they want to play it safe. But in the process, they end up annoying whoever gets to read the letter, male or female.
Instead, why not do some research and find out. Usually, a quick phone or a search on the internet will answer this question. So make some extra effort to find out whether you are writing to a Mr or a Ms. Believe me, it will pay off.

Wheels on the bus Go Round and Round- - -

People like to take refuge in using long words to express simple thoughts, like playing a game of hide-and-seek.
There is a beautiful example in the book, ‘Business Communication Strategies’ by Matthukutty M Monippally. The book mentions that during the Second World War, a draft of an order was submitted to President Franklin D Roosevelt for his approval. Here is the draft:

Such preparations shall be made as will completely obscure all federal buildings and non-Federal buildings occupied by the Federal Government during an air raid for any period of time from visibility by reason of internal or external illumination. Such obscuration may be obtained either by blackout construction or by termination of the illumination. This will, of course, require that in building areas in which production must continue during the blackout, construction must be provided that internal illumination may continue. Other areas, whether or not occupied by personnel, may be obscured by terminating the illumination.

What?? Were you able to understand what was just said here? Go back and read it.
Still not clear? Well, it turns out that all the letter wanted to say that because of air raids, Federal buildings should not be visible at night. So in buildings which could afford to do, all lights should be turned off at night. And where this was not possible due to ongoing work, the windows should be covered with blackout construction.
President Roosevelt wrote this on the margin of the draft:
Tell them that in buildings where they have to keep work going, to put something across the window. In buildings where they can afford to let the work stop for a while, turn out the lights.
Moral of the story? In a business letter, use language that is simple, clear, and brief.

Using To: and From:

This one has been outdated since long, but you still find it lurking in business letters.
People continue to write To: before the name of the person who they are writing to, and put From: before their own name.
I just want to ask: Why? The person or company to whom you are sending the letter will recognize their own name, and they will know that the other name belongs to the sender. So why repeat the obvious!

Stating just the cold facts, with no personal touch.
It is true that business letters are used for professional communication, but still, they can always be enlivened by a personal touch. After all, you are still communicating with humans, and you can always use a human touch. Read this promotion letter.

Dear Jo:

This is to inform you that you have promoted to the position of Senior Manager, Logistics. Your promotion is effective from 12 March 2008 and you will be reporting to Ms. Susie.

Regards,

Hey, how about congratulating the guy? Compare it with this letter.

Dear Jo:
It gives us great pleasure to inform you that you have been promoted to the position of Senior Manager, Logistics, effective from 12 March 2008.
You will be reporting to Ms. Susie.

Pease accept our warmest congratulations on this well-deserved promotion. We are confident that you will bring the same level of dedication and commitment to this new profile as you have done in the past.

Congratulations and best wishes for your continued success.
Warm Regards,

Do you see the difference in the two letters? They both communicate the same information, but the second one is sure to touch an emotional chord.

Business letters that are more personalised always score over ones that are excessively cold, and formal.
So spend some time personalising when writing a business letter.

By: Business Letter Guru

Technorati Tags: business letter format, business letter writing, sample business letters

Letter of credit (L/c) is a widely accepted and commonly used payment method in international trade. They are usually issued by larger banks and contain a promise to pay a seller (beneficiary) upon receipt of goods by a buyer if certain conditions outlined in the letter have been met.

There are three general principles governing the use of letters of credit:

1.The banks’ responsibility to deal in documents only;
2.the rule of strict construction, which dictates that the terms and conditions of the letter of credit are to strictly adhered to; and
3.the rule of independence, which mandates that the letter of credit is to be considered independent from the sales contract or any other agreement between the parties.

Put simply, the Issuing bank has two main roles:

To give a binding undertaking to the seller that if compliant documents are presented, the bank will pay the seller the amount due. This offers security to the seller
To examine the documents, and only pay if these comply with the terms and conditions set out in the letter of credit. This protects the buyer’s interests

Note that the letter of credit refers to documents representing the goods - not the goods themselves! Banks are not in the business of examining goods on behalf of their customers. Typically the documents requested will include a commercial invoice, a transport document such as a bill of lading or airway bill, an insurance document; but there are many others.

How secure is the L/c payment method ? Although an L/c is considered one of the most secure means of payment, exporters should understand that they can never totally control the payment process. Documents which are required to be presented under an L/c are frequently prepared by other people, and may not meet the strict compliance standards required by the banking community for payment. Sometimes banks which have not properly ensured their own reimbursement by customer (the buyer), apply very narrowly L/c principles to deny payment. Such denials have regularly been upheld by courts on grounds that the seller has not strictly complied with the terms of the L/c.

How to Secure your Payment ?

Like most other things in life -prudence, knowledge and certain precautions can greatly reduce your risk. Following are certain steps that an exporter can take to maximize his control of the L/c process

Knowledge is Power :

The rules governing L/c are codified in a publication sponsored by the International Chamber of Commerce (”ICC”), known as the Uniform Customs and Practice for Documentary Credits. Professionals advising exporters should have a good understanding of the UCP 500. The rules in the UCP 500 are drafted by and for the banking community. One of the major purposes is to protect the banks from liability in L/c transactions. The banks are providing a service - the financing of the transaction - and they expect to be protected from getting involved in disputes between the parties as to the terms of the contract of sale. For this reason “the independence principle” is a very important concept in LC transactions. This means that the LC, and the documents required under the LC for payment, are completely independent from the underlying transaction between buyer and seller.

The bank is not concerned if the contract between buyer and seller is being performed according to its terms. The bank’s only concern is whether the documents presented by the seller conform to the documents required under the LC, and whether the documents are presented within the required time periods. The bank employees who examine documents presented under the L/c are essentially clerks. Their job is not to make judgmentcalls, but simply to see if the documents presented by the seller/ beneficiary comply strictly with the documents required by the LC. It is therefore very important to understand the rules as a lack of knowledge may invite disaster.

Your choice of Issuing Bank

One way of securing some control on payment process is to choose a bank you know or familiar with. This implies that during negotiating seller should try to get the buyer to use a bank of the seller’s choice to issue the L/c. The seller should find out from his/her own bank, preferably a bank with a substantial international presence, what corresponding bank it uses in the country of the buyer. If the buyer can have the L/c issued by that correspondent bank, the process can proceed more expeditiously. At the very least, the seller should insist that the buyer use a bank that is well-known and highly regarded by the banking community. The seller’s own bank can provide information on the financial status and reputation of the foreign bank. Since a major purpose served by an L/c is that the issuing bank assumes the risk of the buyer’s insolvency, if the bank itself is financially weak, the L/c may not serve its purpose.

When in doubt - Get Confirmation :

If the seller is not comfortable with the bank of the buyer’s choice, the L/c should be confirmed by a prime world bank. When a prime bank confirms an L/c issued by a foreign bank, it takes upon itself the payment obligation. There is a charge for confirmation, which varies directly on perceived risk the prime bank believes it is taking in confirming the L/c. The question of who pays the prime bank’s confirmation charges is negotiable, but if not negotiated in advance the bank may charge the beneficiary.

Simple Documentation :

The seller should ensure during negotiation that as few documents as possible are submitted to bank, that documents should have simple description and all documents called for by the L/c can in fact be produced. Seller should avoid dependence on unknown or unreliable parties (e..g. if bank documents include a certificate from the government of buyer’s country or a signature from someone under buyer’s control - complications may arise).

Accuracy of Wording :

Accuracy of wording in respect of all documents to be submitted in bank is vital. For example, almost all L/c’s require production of a commercial invoice and a transport bill of lading. The invoice must state the description of goods in the same way as in L/c. If the goods are not described in exactly the same way, the seller may not be paid even though Bill of Lading may have correct wording.

Be sure what you are doing :

If seller realizes there is a mistake or a problem with the documents to be submitted in bank, the goods should not be shipped until the L/c is amended. The UCP 500 makes clear that no amendment can take place unless the issuing bank, the confirming bank, if any, and the seller, agree to it. Unless the seller has written confirmation from the bank that the amendment to the L/c has been issued, and the confirming bank has accepted the amendment, he bears the risk of not being paid.

A stitch in time…

A prudent seller should not let buyer take possession of goods until he has been paid under the L/c. The reason is obvious - if there are discrepancies in the documents preventing payment of the L/c, a buyer in possession of the goods has much less incentive to waive discrepancies so the seller can be paid. If the seller is not paid by the bank, the buyer still has a contractual obligation to pay for goods, but the difficulty of collection can make the price drop substantially, even assuming the buyer is solvent and can pay something. Particularly when the goods have been shipped to a foreign country, the payment collection can be quite costly. The buyer, knowing this, may attempt to negotiate a lower price (that is if he pays at all).

To keep goods out of the buyer’s possession till payment is settled, the seller should have the bill of lading consigned to order of the bank. Since the bill of lading is a title document, a consignment to order of the bank gives the bank title to the goods until they have been paid for by the buyer. Assuming proper payment, the bank transfers title to the buyer, who can then take the bill of lading and collect the goods. If buyer does not pay, the bank has an obligation to hold the documents for the seller, or return them to the seller if instructed to do so by the seller. The buyer should not be able to get the goods without the title document.

Look Before you Leap…

The buyer may ask seller to have the bill of lading made out to order and blank endorsed, and to send one or more sets to the buyer within a few days of shipping the goods. This is like writing a blank check. It enables the buyer to pick up the goods, and thereby provides him with a disincentive to waive any discrepancies in documents the seller presents to the bank. Given the high failure rate of initial presentations of documents under an L/c, a seller needs to know he will have the buyer’s cooperation in correcting discrepancies or in waiving them. The buyer’s cooperation will be more forthcoming if he cannot get possession of the goods until any problems with discrepancies have been resolved.

Know Your Deadline, for your sake…

Every L/c has three vital dates: the date by which goods must be shipped, the date by which documents must be presented, and the expiry date for the L/c. A seller should make sure that each of these dates can be met, and should allow a large margin for error. After the L/c has been issued, if the seller learns that the date for shipping goods cannot be met, he should not ship any goods until he obtains an amendment to the L/c permitting later shipment.

If an L/c which calls for transport documents does not contain a date by which documents must be presented, does this mean the seller can wait until the expiry date to present his documents? Not if he wants to be paid. Article 43 of the UCP 500 provides that if no time period after shipment is given in the Credit for presentation of documents, banks will not accept documents presented to them later than 21 days after shipment. An exporter unfamiliar with the 21 day rule of the UCP 500 could easily miss this deadline.

The exporter should make sure that the expiry date of the L/c permits sufficient time to permit correction, if possible, of any mistakes in the documents. Under the UCP 500, once the documents are presented, the bank has a maximum of seven days to let the beneficiary know if there are any discrepancies. If discrepancies can be corrected, they must be corrected and the documents resubmitted before the expiry date of the L/c. Thus the exporter should make sure that the expiry date allows enough time for errors to be rectified.

Finally - A Quick Checklist

Always make following checks with your L/c:

Did you receive the letter of credit directly from a bank? If your answer is “No” - do not proceed any further as the letter of credit has not been authenticated and may be fraudulent.
Is the letter of credit irrevocable? If your answer is “No”, do not proceed any further as a revocable letter of credit can be “revoked” by the buyer without your consent.
Has the latest shipment date passed? If your answer is yes, the letter of credit must be amended to extend the latest shipment date.
Is the letter of credit : Confirmed by a U.S. or prime world bank ? Please see above for correct procedure
Is the amount on the credit correct?
Is the beneficiary’s name and address correct?
Is the buyer’s name and address correct?
Is the merchandise description correct and consistent with other documents? .
Do any of the documents in the credit need to be legalized?
Which documents are required in the Letter of Credit:
oCommercial Invoice
oPacking List
oInsurance Certificate
oOcean Bill of Lading
oAir Waybill
oOther

By: Dr.Amit Kumar Chatterjee

Technorati Tags: credit dispute letters, credit repair, credit score

Most borrowers do not know that a hardship letter is required to process an application for loan modification. Even those who do, often do not understand what the bank needs to see in this letter.

The time and effort it takes to do a proper hardship letter will repay you with a successful loan modification that lets you keep your home. Even if you qualify, the hardship letter is necessary to prove that you do. It is like pleading your case in court. This document is essential to convince your bank that you are indeed suffering financial hardship. Writing this letter with the proper attention to detail proves to the bank that you deserve their serious consideration.

While the proper way to write a hardship letter varies, some elements always apply:

1. Before you even start, gather your financial records for the previous twelve months, just as you would in order to file your annual income tax statement. Put the most important records on top, within easy reach, so that you can refer to them as you write. The hardship letter must be detailed, in order for the bank not to pass over your loan modification request.

2. Make a separate list of your financial difficulties, going back for at least twelve months. Get the right dates written down, if you feel this information will be useful for your bank. Be as clear and efficient as you can, to prevent confusion and save your lender’s time.

3. Now calculate just how much you can pay on your monthly mortgage. List your complete household income, then deduct all expenses. If you are not sure about a particular amount, or if it varies widely, then do an average or at least make a guess. This shows your lender that you are a borrower who is conscious of money. In this way, they see that you are worth their effort.

With this, you are off to an excellent start. Next, keep in mind these points as you draft your hardship letter for loan modification:

- Be neither too detailed nor too vague. Yes, an emotional appeal may help, but your bank needs convincing evidence in order to support its granting of your request. Present the facts and show how they have impacted your budget.

- Even if you plan to sell your house, do not disclose this to your lender. The bank must believe that you intend to stick with them over the long haul, in order to go to the trouble of modifying your loan.

- Avoid too many specifics regarding your private life. The bank is not interested in your terrible divorce or your complicated student woes. Only give them the information they need to make a determination, by sticking to the financial facts.

- Be respectful and well-mannered in your hardship letter. Any frustration you may have experienced with your lending institution does not belong in this letter. The point is to get the help you need, as soon as possible.

- Provide any supporting documentation, including recent bank statements and all other official information that shows recent financial hardship.

With these points in mind, you are on the road to negotiating a successful loan modification agreement. Nowadays this help is being extended to more homeowners than ever, once they put in the time to prepare the appropriate information for their lender, and effectively state their case.

By: Lindsy Emery

Technorati Tags: financial hardship, hardship letter, loan companies

Letter is a most important way of communication as it conveys your message to the person you want to. But Business letters are formal letters helps to convey your message to your business associate or associates in a very professional manner. There are certain principles that one needs to follow in order to write an effective business letter that creates a positive impact and generates good results from the benefactor. (A person whom we are trying to convey or convince)

The some basic things one has to keep in mind while writing a perfect business letter are:
- There are some specific rules and regulations for writing a formal Business Letter, which may not be in writing.
- The Business Letters should compulsorily be written on the Company’s Letter head to create a positive impression.
- Obviously for a formal Business Letter you language must be formal as a sign of respect and gratitude.
- The person referred in the Business letter should be addressed by opening words like Dear Mr., or Dear Ms. (Ms. is written as you are not sure whether the female is married or not) , or Respected Sir or Respected Madam, or if you do not know the name you can write Director; or, CEO; etc.
- To start with, firstly explain the reason behind writing this letter (in one sentence) and then directly write the letter in detail. For eg: Suppose you are writing a general letter or want to enquire about something you start with ‘…I am writing this letter to know about the ……. To convey sympathy to some official person you start with…’ I deeply regret on the sad demise….’ If you want to complain about something start with….’I am greatly disappointed for the fact that…..’ and further continue your letter with formal explanation of the cause behind writing this letter.
- While writing a Business letter the language and the theme should be general and to the point despite of the your relation with the person to whom this letter is subjected.

Business Letter is not only a formal way of communicating message but also acts as an important document which can be preserved as a record for future reference, if needed. The business letter must be written with complete concentration and in a clear language so as to convey the message very clearly and straightly. In case of a missed sentence or even a word for that matter, may land you up in a mess and give you a hard blow instead of working out positively for you. For eg: A letter for application of a job, one has to mention his complete expectations from the company clearly, as his impression as well as future earnings will obviously depend on this letter.

Never use words like ‘don’t’ or ‘couldn’t’ instead use ‘do not’, or ‘could not’ as the later words sound more formal than the former ones. Use present tense and don’t try to show off. Moreover while closing your letter always use honest and gratifying words like ‘Truly yours’ or ‘Sincerely yours’ or Faithfully yours’ or ‘Thanking you’ or other regular ones like ‘Best Regards’ or ‘Sincere Regards’ etc…

Believe in yourself and put in your best efforts and write a Business Letter that Gets You Good Results! (If you can’t do it by yourself, internet is always there to help you). Always remember ‘Word are mightier than Sword’.

By: Sean Anderson

Technorati Tags: acceptance letter, apology letter, business writing

Representing a memo, a business letter of intent contains the details of a ‘business deal’ between two or more parties and includes the supply of products & services

A business letter of intent can be used in a number of situations including a commitment to purchase something, usually a business. It is also referred to as s Memorandum of Agreement (MOA) or Memorandum of Understanding (MOU).

IN THE EARLY STAGES THERE’S VARIOUS OPTIONS AVAILABLE TO YOU.

It is extremely important that you choose the most suitable style so your document presents as professional as possible.

You can select from varying styles including Block Style, Modified Block Style, Semiblock Style. You can have a look at these varying options and select the one that you consider is most suitable.

WHILE DRAFTING A BUSINESS LETTER OF INTENT, THERE’S A NUMBER OF ISSUES YOU NEED TO CONSIDER -

1/ - It’s best mentioned that it is a non-binding document. The letter only needs to include the discussion points whilst exposing as little as possible about the actual issue.

If this is not adhered to, the other party may well commence litigation for breaking the contract if you cancel.

2/ - It should be clearly written in a neat & tidy fashion. The intentions of all concerned needs to be recorded in the document. Before commencing to write you’re best to make yourself familiar with the various styles of business letters.

3/ - After all the entities involved in the deal sign the memorandum of understanding, a joint press release should be issued. It sends a very positive message to the stockholders of the businesses involved.

4/ - A memorandum of understanding needs to note a time frame within which the agreement should be finalized. This is a significant point. Once you sign the document and issue a press release, all will be watching you.

For the sake of efficieny, it’s to everyone’s advantage that the agreement is completed as soon as practible.

5/ - A confidentiality accord is something which is an inherent component of any business contract. By signing a confidentiality accord, all those included agree that the details hashed out will remain confidential.

These are but a few of the possible issues that you need to keep in mind when drafting up a business letter of intent. And, although it can be an expensive exercise, you really should consult your lawyer before you commence.

The money that you save in the event of a problem, may far outweigh the cost of legal advice.

By: Peter Kirkham

Technorati Tags: letter of intent, letter of intent sample, letter of intent template

Selecting the most suitable business letter format for the particular issue that you’re addressing is the most important step if you need to create a successful business letter that’s going to have some impact.

A select few have that special talent that’s required for writing & struggle with a business letter format, those that do have it are very fortunate indeed.

The rest of us just have to plod along struggling with word. Business writing is far less complex than writing sales letters for example where a certain type of talent is required.

The good news is, both of these styles can most definitely be learnt by following a proven format and if you follow that same format for each & every letter, you too will be able to write a professional business letter.

The Three Basic Styles Are:

- The block format
- The modified block format
- The indented or semi-block format

The Block Format Style.

Understandably, the majority of business people prefer the block format style, simply because it’s easy to format & looks very professional. This style has everything justifies to the left.

If you’re able to choose the style of a business letter format, I suggest this one is the best all round.

The Modified Block Style.

If you’re in the situation where you’re typing letters for others, some may want you to use this style.

Primarily it’s the same as block format style, however the return address, date and the closing text commence in the middle of the page.

The Semi-Block Style.

Many of us prefer the use of use indents, this style may be due to the importance placed on using them when being taught about writing paragraphs.

Before the world was blessed with word processing programs, this old format was the standard.

It’s much the same as modified block style, ie the return address, the date and closing commence in the middle of the page, only but every paragraph is indented.

This style is now very much outdated if you want my opinion and, it looks quite amateurish. Remember, if you do have a dinosaur for a manager, keep it under your hat.

My Personal Advice…

Refer to the KISS method… Keep It Simple Stupid.

If I had it all my way, the block style is by far THE best business letter format around.

There will be far less mistakes made, it’s a more efficient style to use and all pieces of communication that leave the office will certainly look the part.

If you do not have the authority to select a letter format style then you’ll simply have to go with the flow and bite your tongue.

Deal?

Just do as instructed & try and keep all of the business correspondence from your office looking neat & professional at all times.

When you do finally decide which business letter format is going to be the acceptable standard, save a template on your desktop.

This way, you won’t have to revisit it each time someone wants a business letter typed. The issue of writing professional letters with literally evaporate!

By: Peter Kirkham

Technorati Tags: business letters, personal business letter format, sample business letter

Strange as it might seem, there are very few resources on the web about writing business correspondence as a whole. There are a lot of sites about business letters and maybe even more about email, with good advice on how to write both. Web pages about memos are not so common, and you would need to look real hard to find sites about writing faxes. You could argue that faxes are dying a slow death and that is almost true, they are also merging with email, but nowadays they are still used by a lot of businesses and individuals.

So, there are four distinct types of business correspondence:
letters,
emails,
memos and
faxes

And those of us who write business correspondence (and that’s practically anyone who works in a contemporary office), whether every day or from time to time, would really like to have a comprehensive resource with recommendations on writing all types of business correspondence, samples, formats and such.

Each type of business correspondence has its own place and role, and its own peculiarities.

Business letters are the most formal of all, there are quite a few rules that you need to remember or at least be aware of in writing business letters. They have a few distinctive formats and business letter formats are slightly different in the US and the UK. They can also be subdivided into two huge groups, business-to-business and business-to-customer letters (or customer-to-business, though we usually don’t distinguish those). There’s also such thing as an envelope… And since business letters are now less common than about ten years ago it would be great to just have at hand a reference resource that would outline all those small but important issues.

Writing a business email message is easier than writing a business letter. The email message is formatted for you, so there are much fewer format related peculiarities to take into consideration. But on the other hand, email is a relatively new means of communication and it is sent instantly, those are probably the major reasons for so many email blunders. Email’s inherent ability to pile up is also something everyone of us needs to learn how to deal with, and this problem is becoming more and more serious.

Memos are now often sent by email, but they are still a separate type of business correspondence. They are usually printed out and filed, which is less common in dealing with email (though it happens to email messages, too). Memos have also preserved their format and are mostly sent as email attachments, not email messages as such.

Faxes… They resemble memos a lot, but mostly in format. Faxes have a cover page which makes them different from other types of business correspondence. They also include page count, and somehow we often wonder whether the cover page needs to be included in the fax page count (oh yes!). Faxes are still very good for transmitting hand written forms, signed pages, newspaper clips, handwritten notes, etc.

There’s nothing complicated about writing any and all types of business correspondence. But there are some little things that people don’t really like to remember and would prefer to look up just as they need to write a letter, an email message, a memo or a fax.

By: Alya Leuca

Technorati Tags: correspondence, sample of business letter, writing business letters

Business Letter Characteristics

There’s a big difference between a casual letter and a business letter. The business letter’s main purpose is to present your point clearly and concisely. It doesn’t beat around the bush. With this in mind, you’ll put your main point in the first line. Tell the reader exactly why you are writing and what you want.

A business letter also needs to have a formal tone. Don’t use slang or other expressions. On the other hand, don’t pull out your thesaurus and use complicated words. Keep the tone and your vocabulary professional, yet understandable.

The Parts of a Business Letter

Business letters follow a specific format. Any missing parts will be quickly noticed by the recipient, and might get your letter tossed or put aside.

The first part of your letter is the heading, or letterhead. You should type your name, address, phone number and (if necessary) your e-mail address at the top of your page. Some people like to center their letterhead for a more professional look.

Next will come the recipient’s address. This goes on the left side of the page. On the first line, type their name. Then on a separate line add their title, like Human Resource Manager, if they have one. Next add the address and phone number.

The date follows the recipient’s address and on the next line you’ll need a salutation. Typically you’ll address your letter Dear Mr. Smith:. Make sure to add the colon following the name. If you don’t know exactly whom your letter is going to, then address the letter To Whom It May Concern:.

Next comes the body of your letter. Use short paragraphs and don’t indent the lines. After you’ve gotten your point across, it’s a good idea to summarize the purpose of the letter in the last paragraph.

All you have left is the closing. You can use the old standby ‘Sincerely.’ Other options are ‘Yours faithfully’ or ‘Regards.’

Sending Your Business Letter

Make sure to proofread your business letter very carefully before you send it. Watch for errors in spelling and grammar. It can help to have someone else read it for you before you send it.

Print out a clean copy on nice paper. This is especially important if you’re applying for a job. You’ll want to make sure there are no ink smudges or other printing errors on the copy that you send. Finally, either print out an envelope or neatly hand address one. Fold your letter in thirds, starting with the bottom, then covering that fold with the top third of the paper.

When you follow all of these steps, your business letter will be well received.

By: Joshua Spaulding

Technorati Tags: business letter format, business letter samples, business letter template